Job Summary
Document Controller Admin

Are you an experienced Document Controller with a strong background in Engineering and Construction Industry? T.E.A.M Nigeria Ltd is seeking a dedicated Document Controller to join our Design Vetting Office in Abuja. The role involves managing, tracking, distributing, and maintaining engineering and technical documents within an engineering and construction environment. The role ensures proper document control processes are implemented in compliance with company procedures, project requirements, and industry standards.

Posted: 21st May 2026 FULL TIME Life Camp, Abuja OfficeJob Expiring in NaN seconds

Job Description

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Key Responsibilities

  1. Manage and maintain all controlled project documents, drawings, correspondence, technical submittals, procedures, and records.
  2. Ensure proper document numbering, revision control, status tracking, filing, and archiving in accordance with company and project document control procedures.
  3. Register, distribute, and transmit incoming and outgoing documents through the Electronic Document Management System (EDMS).
  4. Maintain accurate document logs, transmittal registers, drawing registers, and master document registers.
  5. Monitor document workflows to ensure timely review, approval, and submission of project documents.
  6. Coordinate with the Engineering and QA/QC team, and project management teams regarding document submissions and updates.
  7. Ensure all superseded and obsolete documents are properly removed from circulation and archived accordingly.
  8. Prepare weekly and monthly document control reports for management and project teams.
  9. Track and follow up on overdue documents, comments, approvals, and Contractor submissions.
  10. Ensure confidentiality, accuracy, and integrity of project documentation at all times.
  11. Support project close-out activities including compilation of final documentation, as built drawings, handover dossiers, and archiving.
  12. Maintain proper hard copy and electronic filing systems for easy retrieval of records and documents.
  13. Ensure compliance with ISO standards, company quality management systems, and project document control requirements.
  14. Liaise with Contractors and Clients on document control related matters.
  15. Provide administrative support related to technical documentation and project records management.

Job Requirements
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Required Qualifications

  1. Minimum Bachelor’s Degree or HND in Information Management, Library Science, Engineering, or related discipline.
  2. Minimum of 5 years proven experience as a Document Controller in the engineering and construction industry.
  3. Strong knowledge of document control procedures and records management practices.
  4. Experience working on large engineering project or railway infrastructure projects is an advantage.

     

Required Technical Skills

1.      Proficient in Microsoft Office Suite including:

      • Microsoft Word
      • Microsoft Excel
      • Microsoft PowerPoint
      • Microsoft Outlook

2.      Strong hands-on experience with Electronic Document Management Systems (EDMS) such as:

      • SharePoint
      • Autodesk Construction Cloud (ACC)
      • Other Workflow process applications

3.      Knowledge of document numbering systems.

4.      Ability to generate reports, maintain trackers, and manage large volumes of documents.

 

Required Competencies

  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Good communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to work independently and within multidisciplinary project teams.
  • High level of confidentiality and professionalism.

     

Added Advantage

  • Knowledge of ISO 9001 document control standards.
  • Experience in engineering drawing management and technical documentation.
  • Basic understanding of engineering and construction terminology.

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